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Keeping Your Business Equipment Germ-Free

By Higher Information Group on May 6, 2020 | Office Solutions

HIG is taking safety seriously while providing copier and printer service during the COVID-19 crisis. If your business is seeking onsite services, we are asking a series of questions to determine if your business is safe for our employees. Businesses seeking onsite services must be following the CDC and PA Department of Health guidelines for keeping your employees safe during the COVID-19 crisis. If any of your employees currently working on-site had or is in self-quarantine for the COVID-19 virus, your business must take all necessary precautions to assure the workplace is free of COVID-19 contamination. If your business has complied with these measures, HIG is able to provide onsite services. If we provide services to your business our employees will be practicing social distancing and wearing personal protective equipment.

What can you do to keep your business equipment germ-free?

The CDC recommends daily cleaning of frequently touched surfaces. This means keyboards, printers, phones, desks, and handles. It is important to establish a cleaning schedule to combat contamination. Wear disposable gloves when cleaning and disinfecting surfaces. You may consider putting a wipeable cover over electronics to allow for easy disinfecting and to prevent damage to equipment. Check to see if your equipment has any sanitization instructions. If so, follow those instructions. If your equipment doesn’t have sanitization guidance you may disinfect the surface by following these simple instructions. It is encouraged that you power down the equipment first. Next, pour rubbing alcohol onto a cloth and use the cloth to wipe down the equipment. Do not put cleaners or disinfectants directly on equipment. This method is more sanitary than disinfectant wipes. If you have questions on how to sanitize other surfaces, take a look at the CDC guidelines.

What else do you need to do to avoid the spread of germs among employees?

It is important to keep your employees educated about preventing the spread of COVID-19. The CDC has recommended the following:

  • Stay home if you’re feeling sick.
  • Wash your hands often, with soap and water for at least 20 seconds. Especially after you have been in a public place, or after blowing your nose, coughing, or sneezing.
  • Use hand sanitizer when soap and water are unavailable but be sure that it contains at least 60% alcohol.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Cover coughs and sneezes with a tissue or use the inside of your elbow.
  • Avoid close contact and try to keep 6 feet away from others.
  • Wear a cloth face cover when you are around others or go out in public.


If you have an employee who has tested positive for COVID-19, be sure to follow the CDC’s guidelines for sanitizing your facility.

Together, we will navigate these challenging times. It is important that we remain positive and abide by the guidelines that are laid out to protect our community. During times of uncertainty, it can be difficult to see the light at the end of the tunnel. We will make it through this and HIG is here to ease pains where possible. Our Emergency Management Operations Team is available and you can view their contact information here.

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