Why Network Printer Security Matters (And What You Can Do About It)
From outdated firmware to unsecured settings, printers can present hidden vulnerabilities that cybercriminals are more than happy to exploit. If your printers are connected to your network—and they almost always are—it’s time to make sure they’re not the weakest link in your cybersecurity chain.
Why Printers Are a Target
You might not think of your printer as a gateway for hackers, but it’s more common than you’d expect. Most office printers store data, connect to multiple devices, and are often accessible to a wide group of users. That makes them a tempting entry point for cyberattacks.
Common vulnerabilities include:
- Default settings that haven’t been changed
- Outdated firmware with unpatched security flaws
- Unencrypted data transfers that expose sensitive information
- Misconfigured access controls or open ports
- Remote work setups where unsecured home printers may connect to the network
These gaps can give bad actors access to everything from employee records to customer data.
6 Best Practices for Better Printer Security
Want to stay ahead of printer-related threats? Here are some smart steps your organization can take:
1. Run Regular Security Audits
Take a close look at your printer fleet. Check configurations, access controls, and firmware versions to ensure nothing slips through the cracks.
2. Keep Firmware Up to Date
Manufacturers release updates for a reason—often to fix known vulnerabilities. Make sure all your devices (even remote ones!) are regularly patched.
3. Lock Down Access
Use strong passwords and authentication methods like PINs or ID card logins. Disable features you don’t use and limit who can access what.
4. Segment Your Network
Keep printers on a separate network from your most sensitive data. Limit access to only the employees who need it.
5. Train Your Team
A little education goes a long way. Make sure employees understand safe printing practices, including what not to print or leave lying around.
6. Use Endpoint Protection
Pair printer security with broader cybersecurity tools like antivirus software and real-time threat detection. Keep an eye on unusual activity across your network.
Consider a Managed Print Service (MPS) Partner
Printer security doesn’t have to fall entirely on your internal team. Partnering with an MPS provider can help you streamline your efforts. At Higher Information Group, our Managed Print Services include:
- Regular firmware updates and patch management
- Secure configuration and user authentication
- Ongoing monitoring for potential threats
- Expert support to keep your environment secure and efficient
We make it easier to keep your print environment protected—without burdening your IT staff.
The Business Case for Printer Security
Printer security isn’t just an IT issue—it’s a smart business move. Organizations that invest in securing their printers benefit from:
- Lower risk of data breaches
- Compliance with regulations like HIPAA and GDPR
- Fewer disruptions and more efficient workflows
- Stronger customer and partner trust
Ready to Tighten Up Your Printer Security?
Don’t let an unsecured printer become your business’s blind spot. Whether you’re managing devices in the office or supporting remote employees, printer security should be part of your broader cybersecurity strategy.
At Higher Information Group, we help businesses protect their print environments with expert guidance and managed services tailored to your needs. Want to learn more? Let’s talk about your print security strategy!
