A simple year-end print audit can help you tighten things up, reduce waste, and set your team up for a more efficient start to 2026.
Start With Your Devices
Take stock of every printer, multifunction device, and specialty machine in your environment. Many organizations discover:
- Underutilized devices costing more to maintain than they’re worth
- High-volume work being done on the wrong machines
- Old equipment consuming energy and supplies far faster than newer models
A quick device inventory reveals what should stay, what should move, and what should retire.
Review Print Volumes & Usage
Your usage data tells the real story. Look for:
- Sudden spikes in color printing
- Teams or departments printing far above average
- Workloads that would be more cost-effective on a production device
- Jobs that should be digitized rather than printed
Even minor shifts in behavior can lead to big savings over 12 months.
Evaluate Supply Ordering
Toner and ink are major budget-eaters when they’re unmanaged. Audit your supply process to make sure you’re not:
- Over-ordering
- Ordering last-minute at premium prices
- Stocking supplies for devices that should already be replaced
If your team isn’t using automated supply tracking or monitoring, that’s a quick win.
Assess the Support & Service You’re Actually Using
Are you paying for service contracts that don’t match your environment anymore? Has your business outgrown an old agreement, or are you paying for more support than you need?
A year-end review ensures you’re aligned with real demand, not assumptions from years past.
Look for Opportunities to Consolidate
A print audit often uncovers ways to streamline your fleet:
- Consolidating devices
- Redirecting high-volume work
- Upgrading to more efficient equipment
- Introducing cost-saving tools like PaperCut
Right-sizing your environment before Q1 gives you more predictable costs all year long.
Want the Easy Button?
If your team is too busy to dig into all this manually, HIG can run a full print assessment for you. We’ll analyze your fleet, usage, service costs, and day-to-day workflows to highlight savings opportunities and make recommendations that fit the way your organization works.
A little attention now means fewer headaches (and lower bills) heading into Q1.
HIG supports organizations across Central PA, Northern PA, and Southern NY with full print assessments and solutions.
Request a print assessment!
https://higherinfogroup.com/contact-us/
