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Seven Ways Your Healthcare Facility Can Benefit from an Access Control System

By Higher Information Group | Healthcare

No matter what area of medicine your practice specializes in, you have an ethical and legal responsibility to safeguard your patients’ sensitive information. Any compromise of their medical and other personal information destroys their trust in your medical practice and could lead to costly HIPAA compliance violations. In addition to the records, your facility has drugs and expensive medical supplies you need to protect. Without a doubt, security measures like access control need to be always top of mind.

What is an Access Control System?

An access control system is a security solution that permits or prevents access to a particular building, space, or location. Once in place at your medical office, the system makes it easy to manage the access control system remotely, providing those in charge with complete and total control over who comes and goes where it counts.

Understanding the benefits an access control system provides can help with finding an access control system solution that is right for your medical practice.

1. Simplified Management

One of the most appealing aspects of using access control systems is the ability to simplify the management process of handling staff credentials, entrance security, and tracking. Using access control systems provides you with the ability to track and monitor all entryway activity from one remote location.

2. Keep Track of All Activity

With an access control system in place at your healthcare facility, it is much easier to keep track of all activity, whether from your staff and patients, visitors, delivery drivers, and medical couriers. You’ll want to control, for example, who has access to medications you have at your office.

Every medical record you have contains sensitive, personal information that is of value to identity thieves. Similarly, confidential details about your medical practice might also be attractive. If any paper files or laptops go missing or there is a hacking attempt, you will have the ability to recall who has accessed your building and each individual room where the access control system is activated and in use. This information will be essential as you investigate what happened.

3. Easily Adjust Access Times

Situations arise where you want to be able to easily change preset access times. Various scenarios could arise that require building access outside of regular business hours. With modern access control systems, setting specific access times isn’t a problem. It can be done within seconds and will not interfere with the security protocols you currently have in place.

4. Require Specific Credentials for Access

Depending on how your healthcare facility is set up, you may want to require specific credentials for access to a specific area, like a master file room where you keep all medical records. Using badges that indicate specific credentials can also keep better track of who is provided access to what locations and spaces throughout your medical office. A courier picking up medical specimens only needs limited access to your office, not the run of the place!

5. Eliminate the Hassle of Using Traditional Keys

If you are tired of creating keys and keeping track of keys, transitioning to the use of an access control system is a must. Eliminating the hassle of using traditional keys is one of the most appealing aspects of implementing access control systems for any business, regardless of size or type. It’s much better that your medical practice’s staff focuses on handling your patients’ needs instead of managing metal keys.

6. Streamline the Entering and Exiting of Your Medical Office

When you want to know who is going in and out of your building daily, an access control system is essential. You can easily keep track of and monitor traffic without using manual labor to get the job done. That results in having more time to devote to your patients’ needs and improving your facility.

7. Improve Security and Minimize Risk

Transitioning to access control systems is one of the fastest ways to boost security for your healthcare facility. Implementing access control systems not only helps to keep better track of who is coming into and out of your medical office, but it also provides in-depth details of who is always accessing individual rooms and locations, for significantly increased security.

If there is ever a security breach, attempted hacking, or even a break-in, it is much easier to track logged reports of who has accessed what area of your medical office. Access control systems are incredibly helpful with any criminal investigations involving break-ins and theft.

Using access control systems is one of the best ways to keep better track of your staff, patients, visitors, and ultimately, the security of your medical practice. With an access control system, you maintain peace of mind while always maximizing the protection and security of your facility and all the confidential medical records you’re responsible for securing.

Have questions about how an access control system might help you protect your people and your resources, talk to one of our experts today!

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