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Seven Ways Your Law Firm Can Benefit from an Access Control System

By Higher Information Group | Legal

No matter what area of law your practice specializes in, you have an ethical and legal responsibility to safeguard your clients’ sensitive information. Any compromise of that critical data destroys their trust in your firm and could lead to costly compliance issues. Without a doubt, security measures like access control need to be always top of mind.

What is an Access Control System?

An access control system is a security solution that permits or prevents access to a particular building, space, or location. Once in place at your law firm, the system makes it easy to manage the access control system remotely, providing those in charge with complete and total control over who comes and goes where it counts.

Understanding the benefits an access control system provides can help with finding an access control system solution that is right for your legal practice.

1. Simplified Management
One of the most appealing aspects of using access control systems is the ability to simplify the management process of handling staff credentials, entrance security, and tracking. Using access control systems provides you with the ability to track and monitor all entryway activity from one remote location.

2. Keep Track of All Activity
With an access control system in place at your legal practice, it is much easier to keep track of all activity, whether from your staff and clients, visitors, and delivery drivers.

Every client file you have contains sensitive, personal information that is of value to competitors and identity thieves. Similarly, confidential details about your law firm might also be attractive. If any paper files or laptops go missing or there is a hacking attempt, you will have the ability to recall who has accessed your building and each individual room where the access control system is activated and in use. This information will be essential as you investigate what happened.

3. Easily Adjust Access Times
Situations arise where you want to be able to easily change preset access times. Client meetings don’t always happen during regular business hours, and sometimes your law firm may need to host an event. With modern access control systems, setting specific access times isn’t a problem. It can be done within seconds and will not interfere with the security protocols you currently have in place.

4. Require Specific Credentials for Access
Depending on how your law office is set up, you may want to require specific credentials for access to a specific area, like a master file room where your client records are kept. Using badges that indicate specific credentials can also keep better track of who is provided access to what locations and spaces throughout your law firm. A courier delivering critical documents needs only limited access to your office, not the run of the place!

5. Eliminate the Hassle of Using Traditional Keys
If you are tired of creating keys and keeping track of keys, transitioning to the use of an access control system is a must. Eliminating the hassle of using traditional keys is one of the most appealing aspects of implementing access control systems for any business, regardless of size or type. It’s much better that your firm’s staff focuses on handling your clients’ needs instead of managing metal keys.

6. Streamline the Entering and Exiting of Your Law Office
When you want to know who is going in and out of your building daily, an access control system is essential. You can easily keep track of and monitor traffic without using manual labor to get the job done. That results in having more time to devote to your clients’ needs and growing your legal practice’s client roster.

7. Improve Security and Minimize Risk
Transitioning to access control systems is one of the fastest ways to boost security for your law firm. Implementing access control systems not only helps to keep better track of who is coming and going to your law office, but it also provides in-depth details of who is always accessing individual rooms and locations, for significantly increased security.

If there is ever a security breach, an attempted hacking, or even a break-in, it is much easier to track logged reports of who has accessed what area of your law firm. Access control systems are incredibly helpful with any criminal investigations involving break-ins and theft.

Using access control systems is one of the best ways to keep better track of your staff, clients, visitors, and ultimately, the security of your legal practice. With an access control system, you maintain peace of mind while always maximizing the protection and security of your firm and all the confidential client files you’re responsible for securing.

Have questions about how an access control system might help you protect your people and your resources, talk to one of our experts today!

 

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