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Choosing the Right Business Printer for Law Firms

By Higher Information Group | Legal

Printers are some of the most valuable pieces of office equipment for law firms. A law practice prints contracts, depositions, trusts, wills, legal filings, expert testimony, courtroom exhibits and much more! Choosing the right printer for your legal team is essential to save time and money.

Consider Your Law Firm’s Printing Needs

Before choosing a printer for your law practice, consider these questions:

  • How much printing will occur daily?
  • How many documents does the legal team print at a time?
  • Is color printing essential for the firm’s printed materials, or will a monochrome printing solution suffice?
  • What is the overall functionality of the office printer the firm intends to invest in? Who will be using the printer on a regular basis?

Printing Capabilities

Before settling on a new business printer or multifunction printer (MFP), determine which printing capabilities are necessary for your law office. Common printers that are suitable for office printing include:

  • Inkjet printers: Inexpensive. Traditional. Ink cartridges included. Ideal for smaller print jobs and at-home printing.
  • Laser printers: Lasers that work with toner. Improved accuracy. Optimal for larger printing jobs. More expensive than inkjet printers.

Color or Monochrome?

Before choosing between color or monochrome printing, a law firm should assess its needs and the type of documents the legal team prints on a daily basis.

If your law office specializes in estate planning, a monochrome printer may be all you need. But if your law practice needs to print displays for use in the courtroom, a color printer might be a better solution.

Law firms should also consider the cost of supplies needed to keep the printer in optimal condition and running smoothly. Over time, the investment of ink will often outpace the investment of the printer, which is why it is essential to determine if a color or black-and-white printer is right for your legal team.

Printing Features

When choosing a printer, law firms should determine which features are essential to serving their legal clients.

Here are some features to consider:

Colored Printing
Does your law practice regularly print in color? If so, it will need to seek an office printer that includes the ability to print in color.

Does your legal team intend to fax documents and receive faxes? Some printers include built-in faxing features to streamline the process. Be sure to research multifunction printers (MFPs).

Double-sided Printing
Will your law practice be printing on both sides of documents? If so, it will need a printer that supports double-sided printing.

Flexible Paper Size
Today’s printers provide the option of setting up print jobs based on paper size and type. Whether your firm is using traditional 8″ x 11″, oversize pages, or smaller card stocks, finding a printer that allows different print settings is imperative.

Scanning to the Cloud
Is your law firm looking for a way to upload, share, and store documents in one central location? Search for a printer with cloud support.

Wireless connections and security matter. Law firms should compare options to find a printer that provides the connection and level of protection it needs.

Investing in the right printer does not need to feel confusing or overly complicated, especially once you are familiar with your options.

Higher Information Group offers a vast line of multifunction printers from the top brands that copy, print, scan, and fax, from Canon, Toshiba, Lexmark, and HP.

If your law firm is ready to empower its team with smart & secure devices that can help to transform its processes and enhance collaboration, talk to one of our experts today!

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