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Privacy Laws and Document Destruction Important for Law Firms

By Higher Information Group | Technology Solutions

Laws change regularly, especially as they relate to consumer and customer privacy. As a law firm, it’s vital that you are compliant when it comes to handling sensitive information, such as client records.

Security is key. Make sure your law practice follows regulations pertaining to how physical documents and electronic storage devices that contain confidential information are both stored and destroyed.

Following the proper steps to protect and secure legal client records prevents outside threats that could be costly for your law firm and damage your reputation.

The Proper Disposal of Information Matters Now More Than Ever

Properly shredding and destroying information is just as important as securely storing it. This prevents documents from falling into the wrong hands, prevents your law firm  from breaches, and ensures you can operate at optimal levels while maintaining client trust.

It also keeps you in compliance with the laws that regulate the legal industry, preventing fines and legal action when standards are not met.

When searching for a shredding service, consider the following questions:

  • Does the facility at which your documents will be shredded record access via key cards and video surveillance?
  • Can your shredding service provide certificates of destruction or videos of your documents being destroyed?
  • Is a mobile shredding service available to shred documents at your location?
  • Can the service handle the disposing of hard drives, flash drives, mobile phones, RAM or ROM-based storage and other devices?

If a shredding service cannot ensure the secure shredding and destruction of your documents and devices, you could be held legally liable or considered out of compliance with applicable privacy laws. This could come with hefty fines and other disciplinary actions.

Don’t take chances. Protect your law firm’s clients by working with a shredding service that takes security seriously. Learn more, today.

Not ready to shred but need secure offsite storage? We can help with that too!

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