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Choosing the Perfect Time to Invest in a New Business Printer

By Higher Information Group on September 11, 2023 | Office Solutions

In the world of office copiers and printers, timing is everything. If you're the decision-maker responsible for procuring these essential pieces of equipment for your business, you're likely aware of the importance of planning ahead. Print and print workflow remain fundamental to many companies, and making the right move when it comes to investing in new business printers is crucial. In this blog post, we'll explore the key factors that should influence your decision on when to buy a new business printer.

1. Timing Your Lease Agreement or Service Contract

One of the foremost considerations is when your current lease agreement or service contract ends. Depending on the scale of your printing needs and the number of devices in use, your planning should align accordingly. Whether replacing a fleet of business printers or a single office printer, early planning is wise. Even if you’re in the market for just one office printer, allowing a few months for careful decision-making is wise. If you’re torn between buying and leasing, check out our other blog post, “the pros and cons of buying or leasing a copier,” for insights on which option suits you best.

2. Finding the Right Business Printer for Your Needs

The variety of features available in today’s business printers can be overwhelming. Before selecting the perfect business or multifunction printer (MFP), you must determine your priorities and identify the specific functionality your business demands.

Consider factors such as preferred brands, data/document security, energy efficiency, remote printing capabilities, printing frequency and volume, and automated print workflows for enhanced productivity. Additionally, choosing the right office equipment vendor or supplier and planning for ongoing maintenance and supplies are vital steps. Never underestimate the value of regular business equipment maintenance for optimizing efficiency, minimizing downtime, and reducing costs.

3. Managing the Workflow Impact

Ideally, the transition from your old equipment to your new business printer installation should be seamless. However, it’s essential to anticipate potential hiccups, such as backorders, weather-related delays, or unforeseen issues. Furthermore, your team may require some adjustments as they become acquainted with the new equipment. Advanced planning is your best ally in ensuring that your operations continue to run smoothly throughout this transition period.

The right time to invest in a new business printer is a decision that should be made carefully, taking into account lease agreements, equipment specifications, and workflow implications. By planning ahead and considering these key factors, you’ll set your business up for success and optimal print efficiency.

At Higher Information Group, we proudly offer an extensive range of multifunction printers from industry-leading brands like Canon, Toshiba, Lexmark, and HP. Our cutting-edge devices seamlessly handle copying, printing, scanning, and faxing tasks. If you’re ready to empower your teams with intelligent, secure devices that can revolutionize your workflows and boost collaboration, connect with one of our experts today!

Empower Your Teams

From multifunctional devices (MFDs) to mailing equipment to wide format printing. We offer options to increase productivity and collaboration.


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