1. Timing Your Lease Agreement or Service Contract
One of the foremost considerations is when your current lease agreement or service contract ends. Depending on the scale of your printing needs and the number of devices in use, your planning should align accordingly. Whether replacing a fleet of business printers or a single office printer, early planning is wise. Even if you’re in the market for just one office printer, allowing a few months for careful decision-making is wise. If you’re torn between buying and leasing, check out our other blog post, “the pros and cons of buying or leasing a copier,” for insights on which option suits you best.
2. Finding the Right Business Printer for Your Needs
The variety of features available in today’s business printers can be overwhelming. Before selecting the perfect business or multifunction printer (MFP), you must determine your priorities and identify the specific functionality your business demands.
Consider factors such as preferred brands, data/document security, energy efficiency, remote printing capabilities, printing frequency and volume, and automated print workflows for enhanced productivity. Additionally, choosing the right office equipment vendor or supplier and planning for ongoing maintenance and supplies are vital steps. Never underestimate the value of regular business equipment maintenance for optimizing efficiency, minimizing downtime, and reducing costs.
3. Managing the Workflow Impact
Ideally, the transition from your old equipment to your new business printer installation should be seamless. However, it’s essential to anticipate potential hiccups, such as backorders, weather-related delays, or unforeseen issues. Furthermore, your team may require some adjustments as they become acquainted with the new equipment. Advanced planning is your best ally in ensuring that your operations continue to run smoothly throughout this transition period.
The right time to invest in a new business printer is a decision that should be made carefully, taking into account lease agreements, equipment specifications, and workflow implications. By planning ahead and considering these key factors, you’ll set your business up for success and optimal print efficiency.
At Higher Information Group, we proudly offer an extensive range of multifunction printers from industry-leading brands like Canon, Toshiba, Lexmark, and HP. Our cutting-edge devices seamlessly handle copying, printing, scanning, and faxing tasks. If you’re ready to empower your teams with intelligent, secure devices that can revolutionize your workflows and boost collaboration, connect with one of our experts today!
