Fortunately, there’s a more efficient and secure alternative: transforming paper records into digital documents. Higher Information Group’s suite of services, including document scanning and document destruction (shredding), is CJIS compliant. This means that we can support law enforcement agencies ready to transition from the burden of paper records to the streamlined world of digital documents and eliminate concerns about disaster recovery. High-speed document scanning services and CJIS compliance can revolutionize your document management practices by converting paper documents of all sizes and types into secure, easy-to-retrieve files.
Understanding the Impact of the CJIS Security Policy on Document Management
The Federal Bureau of Investigation’s Criminal Justice Information Services (CJIS) Security Policy continually evolves to enhance access control and security for paper and electronic documents. At its core, the CJIS Security Policy is designed to institute robust safeguards that shield the entire lifecycle of Criminal Justice Information (CJI).
One notable regulation, implemented in 2012, mandates that government agencies maintain a comprehensive list of contractors and vendors who have successfully completed thorough background investigations. This requirement applies to anyone with access to CJI, regardless of the format in which it’s stored. It’s an encompassing mandate that extends to various roles, including delivery drivers, box storage companies, scanning contractors, document shredding contractors, and outsourced administrative personnel, among others.
To adhere to the CJIS Security Policy, CJI data must always remain secure, with access restricted solely to authorized personnel. At Higher Information Group, we recognize the critical nature of these requirements. That’s why we exclusively deploy CJIS-compliant staff when handling or digitizing CJI documents.
In a world where efficiency and security are vital, our CJIS-compliant document solutions offer law enforcement agencies a streamlined process for embracing secure digitization, reducing dependency on paper, and ensuring business continuity!
Have questions? Reach out to one of our document solutions team members.